How to create a dispatcher invoice for carrier clients.
Bill your carrier client for dispatch services using the load records and pay arrangement for that carrier.
CH Dispatch supports dispatcher invoices for carrier clients. Select the carrier and pickup-date range, review the included loads and configured fee calculation, generate the PDF and check the saved document before emailing it. A carrier invoice and a private dispatcher pay statement serve different recipients.
Choose the carrier and billing period
Start with the carrier you are billing and the pickup-date range for the work. Confirm that the loads belong to that carrier and the intended period. Carrier-specific pay settings help keep different client arrangements separate.
Check the supporting records for each load, including the RateCon and the relevant delivery paperwork. Account permissions and company settings determine which invoice actions are available.
Review the fee before creating the invoice
- Confirm the pay basis. Check the configured rate and which load amounts enter the calculation.
- Review each load. Compare the freight, any included layover/detention and the fee amount.
- Generate the PDF. Check the invoice reference, carrier, period and total due in the saved document.
- Email it separately. Confirm the recipient and the saved invoice before sending.
Keep the dispatcher’s own earnings statement separate from the document sent to the carrier.
Read the supplied CH Dispatch invoice
The demo invoice lists six loads with $11,900 in freight/TONU and $400 in layover/detention. At the sample’s configured 8% fee, the carrier owes the dispatch company $984.
The freight and layover/detention totals are reference figures. The invoice explicitly says the amount due is the sum of the fee amounts. Do not treat the freight total as the dispatch company’s fee.
The example includes a TONU line. Its treatment follows the configured arrangement shown in this sample; confirm the setup for your own operation.
Send each person the right document
The carrier invoice records what the carrier owes the dispatch company. A private dispatcher pay statement records the dispatcher’s own allocation under the company’s configured arrangement. A driver settlement records the driver’s pay and adjustments.
CH Dispatch can keep these workflows connected without treating the documents as interchangeable. Review the plan comparison for included features, and ask our team about company configuration or permissions.
See the images. Keep the complete PDF.
These examples use fictional sample details. Click an image to enlarge it, expand the page images for a multi-page document, or open the complete original PDF.
Questions about this workflow.
Can CH Dispatch create an invoice for my carrier client?
Yes. CH Dispatch supports invoices using the selected carrier, pickup-date range, included loads and configured pay arrangement. Review the saved PDF before sending.
Is the carrier invoice the same as my dispatcher pay statement?
No. The carrier invoice bills the client for dispatch services. A private dispatcher statement shows the dispatcher’s own earnings or allocation.
Can I see an example before requesting a trial?
Yes. The guide includes the supplied CH Dispatch demo invoice as an image preview and a PDF with fictional sample data.
Bring your billing and pay questions.
Explore the right platform, your configuration and the document workflow with our team.